safety briefing for virtual meetings

The overarching purpose of a safety job briefing is to identify, evaluate, and control hazardous situations. Since 2015 I have had multiple interactions with two types of virtual workers who genuinely loved their work-life balance. Safety precautions while working with a crane. Walking/path of travel, attendees were asked to push their chairs in close to the table when they were not sitting in them as it would create safer walkways in a crowded room. John's New Virtual Training Diane Weiss - Marketing Director; John Drebinger Presentations +1 209-745-9419; Copyright 2023. They are meant to be a brief, interactive discussion about a specific topic but can also touch on a number of issues relevant to the workplace. When Covid-19 was recognized as an emerging public health crisis earlier this year, tens of thousands of employees were sent home from offices around the world to start working from home for the foreseeable future. Share a story or video Marines with the 31st Marine Expeditionary Unit receive a safety brief from the MEU commander while deployed to the Asia-Pacific region. Social Media / Sharing Cookies are third-party cookies that are used when you share information using a social media sharing button or "like" button on our website or you link your account or engage with our content on or through a social networking site such as Facebook, Twitter or YouTube. Until next week, This webpage providesresources you can use to create meaningful presentations that will reinforce member understanding of risk management processes, educate members on the CAP safety program, and help members feel comfortable and confidentusing risk management in their CAP activities and in their daily lives. Conducting the talk in the work area itself can help employees visualize the information being conveyed, as well as allow the presenter to point out specific examples of what they are discussing. Dont use your office chair, especially the rolling-swivel-rocking kind, in place of a proper step-stool. Seemingly straightforward, the hand-raise function helps people signal that they want to speak aloud. Forklifts can tip over, injuring drivers and workers nearby. Save time and money from having to create your own resources. Rested, healthy workers are a win-win situation. In the table below, weve listed the document types that you can typically use, alongside their plus points and drawbacks. Safety while using a ladder. In this resource, youll learn how to avoid the 10 most frequently cited OSHA standards, one by one. Safety briefings are short talks that detail health and safety hazards that workers will face and should be attended by everyone who will work on the particular site (including sub-contractors and key members of the supply chain). While writing this I caught her tearing at a foam yoga-roller five times her size. We care about data privacy, which we consider to be a fundamental human right. At many meetings, the emergency exits are pointed out and actions to take are shared. I once had a manager tell me I would be charged 25 for every minute I was late to the weekly hour-long meeting. Interested in participating in our Sponsored Content section? Forklifts, which OSHA likes to call powered industrial trucks, are useful vehicles. A senior executive proclaimed: I dont think we have an issue with [low] psychological safety at our company, but if you disagree, please enlighten me. Unsurprisingly, no one used the hand-raise or chat functions. For the most part, many of these names represent the same thing. When done correctly, these talks can have a profound effect on the overall safety program at a workplace. Ill be, Watching Out For Everyones Safety I even spoke up when they discussed the stage stairs and suggested during the day they should comment to Hilton hotel staff if they are hosting a companys safety meeting they might want to invest in stairs with handrails. This is your chance as designated leader to make the virtual meeting employ a physical activity. No wonder its becoming more and more difficult to engage your workforce in safety training. With the abundance of short safety topics that the Internet has to offer, you have just about enough resources to make even a 2-minute safety talk effective. For example, a good craftsman will invest in the best tools they can afford, which does not always mean costly. Finally, to foster engagement in meetings that will seek input for consequential decisions, consider interacting with participants in advance via such means as anonymous polling or one-on-one interviews. Cats and dogs have rapacious nature to eat things not classified as food. FAA Alaska Aviation Safety Initiative (FAASI) Virtual Briefing. Yes/No. Pain or discomfort in one or both arms or shoulders. While OSHA does not specifically require a company to hold safety talks or toolbox talks in any of their standards, doing so can play a part in helping to ensure compliance with some standards. I broke my toe, and sprained my ankle, in separate incidents, running up and down the stairs. Instead, use that time to continue furthering your safety program! Personnel Safety Briefings . Beyond stress, self-awareness is important. Your employees should be aware of fall causes and risk factors (such as wet and uneven surfaces) along with how to protect themselves and minimize the chances of a fall. Weve done the homework for you. Whenever possible, BNSF did make the process relevant to the situation as opposed to general safety topics. We have all had times where we dread going to the gym. Cover slippery surfaces such as bathroom and kitchen floors. Dont let your employees or your organization become statistics. Pinch points, watch out for closing doors. Safety tips while on a holiday. Back Stretches. While many workers would view these discussions as boring and/or a waste of time, the safety briefing has potential to be the most interactive, enlightening, and intriguing part of the work day if properly planned and executed with meaning. For more information, read this guide to safety meetings. A focus on these will help ensure you stay out of OSHAs crosshairs. Also it was pointed out that holding a chair and moving it back could cause you to be caught between a neighboring chair. Please contact Sandie Gilbert at 209-747-2770 and she can help you. While most employees would never choose to present a topic, you may be surprised to find that many would if given the chance. You can pick the location with the topic in mind. Soft, chewy, durable, and now missing. 3. Examples include job turnover, loss of time, reduced alertness and productivity, unexplained absences, and increased vulnerability to accidents. Quick safety talks can actually be more work because of the limited time. Breakout rooms, with specific tasks or topics assigned to different groups, provide a psychologically safe space to test ideas and build relationships. If you do not agree to the use of cookies, you should not navigate A detailed mask wearing policy, including enforcement and tolerance for attendees refusing to wear a mask. Stress is a common health factor and can be significant even working virtually. The in-person briefing (or virtual meeting) is the preferred method, according to CAPR 160-1. Consider what happened in a recent leadership program focused on psychological safety. 4. . Consider covering these topics in your safety meetings. Handle glass safely. Recently, Governor Gary Herbert extended the "Stay Safe, Stay Home" directive during the COVID-19 pandemic until May 1, and announced that Utah K-12 schools will remain closed through the academic [] Another important factor for effective safety briefings is to make them interactive through . It was also an atmosphere where it felt comfortable to contribute. Earthquake safety. Test Everything in Advance More than half of all teams waste 10 minutes or more on meeting setup. Every unit safety officer is required to provide their members with a safety education briefing each month. At times, however, the sheer volume or length of entries leave some overlooked. In another recent meeting, a manager used the anonymous poll function to ask participants to force-rank the companys diversity initiatives on potential impact and current performance. This yielded a 22 map, identifying High Impact/Low Performance initiatives (highest priorities) versus Lower Impact/High Performance initiatives. Encourage their participation, questions and feedback. There were times I despised the idea of going, but never regretted that I had. Access more than 40 courses trusted by Fortune 500 companies. I try to plan ahead when traveling, researching what I will have available and what I may need to bring in order to be comfortably supported. Thats enough to keep safety knowledge fresh on everyones mind and build the foundation of a strong health and safety culture. Meaning there is nothing to show OSHA or someone in your company in response to whether or not you were educating your employees on the hazards involved in their work. I am here to help. John She's a HUGE sugar junkieand usually starts wandering the halls looking for cookies around 3pm daily. Think of it as a seminar or learning session rather than a quick huddle. That being said, there are also a number of great resources online to find topics for your next safety meeting. Everyone has, no one should, and will probably do so again. KPAs Fire Prevention for On-Site Training. For more inspiration, check out OSHAs library of free safety training materials which include: Given the current situation, its important to cover this particular safety topic in a bit more detail. She's on a quest to help people tell clear, fun stories that their audience can relate to. We discuss upcoming changes from OSHA and the EPA, as well as safety program tips to start the year off strong. Presumably, I am not alone in feeling most staff meetings are too long, bureaucratic, and held unnecessarily often. Check your smoke and CO2 alarms and fire extinguishers on a yearly basis. For greater nuance in soliciting voice, poll and chat tools provide worthy alternatives. The person should focus on applicable issues and be able to take counter measures in practical terms to prevent future incidents. There is no one answer to the benefits, it requires self-evaluation. Some other high-quality and reputable sources for toolbox talks or materials to support talks: The person who is directing the work should be the one responsible for conducting or leading the safety talk. 9 Steps to Plan an Effective Safety Meeting; . If you would like even more workplace safety resources, check out our Members Area! Life-saving processes, people trained in CPR were identified, first aid kit brought from one of the trucks to the room, and location of an AED at the front desk of the hotel were discussed. Accelerate your career with Harvard ManageMentor. This works best when leaders frame diverse views as a resource before asking: What are people seeing that leads to this spread?. On average, they are in the range of 5 or 10 minutes long in duration at most companies when conducted often. Safety tips to prevent back injury. A toolbox talk is usually informal, brief (about 5 or 10 minutes), and centered on a hazard workers are likely to face that day or week. Reinforce your safety meeting topics with online training. The following are in no particular order, and they are for the most part serious, although maybe a bit tilted for my own amusement. With dozens of potential topics, making a choice can feel overwhelming. Safety speaker John Drebinger will be in, Greenville, NC; Phoenix, AZ; Kansas City, KS; Albuquerque, NM; Orlando, FL; Kansas City, KS; Corpus Christi, TX; Kansas City, KS; Dallas, TX; Atlanta, GA; Cape Canaveral, FL; And in whatever city you need me to Watch out for everyones safety Call Diane Weiss at 209-745-9419 to add your location to the list above. How It All Began From Magician to Safety Professional. Normally, this would be the job of the teams EHS manager. and cookie policy to learn more about the cookies we use and how we use your (shrm.org), Ergonomic Tips for a Home Office (webmd.com), Home office ergonomics tips Mayo Clinic News Network, What to Know About Working From Your Bed Cleveland Clinic, How to Have An Ergonomic Travel Plan for Summer Vacation Goldtouch, Beach Chair Ergonomics: The Dos and Donts of Summer Relaxation Ward Chiropractic & Rehabilitation (wardchiroandrehab.com), Secure Your Remote Work Setup: Keep the Cyber Criminals at Bay, Ten cybersecurity tips relevant to a remote worker, Rapid7 InsightVM API and Searching on Assets or Vulnerabilities, Vacations are fun except for the bug bites. Setting norms about brevity can help, but chats also can distract from the spoken conversation. Plus, multitasking and clicking through the slides can be a little bit fiddly. There is always a danger of something being done habitually losing its impact. A safety meeting is an ideal opportunity to discuss this topic. Limited meeting times leave no wiggle room for time-consuming troubleshooting. Thirty years ago, I injured my back while moving a large lid on a sewage tank. The activity was its own reward by being interactive, fun, social, and extremely physical. The questions to ask is, do your job requirements fit with your personality and environment? Contents hide table of content. Presentations take the most time to create. This also has the downside of looking like an impersonal choice since you didnt create the content yourself. HBR Learnings online leadership training helps you hone your skills with courses like Team Management. A safety meeting is more or less what it sounds like: an event to go over and discuss one or more hazards in the workplace. The idea was adopted across multiple medical centers. Are you covering all the safety topics you need to cover with your workforce? Every time a talk is conducted, a sign-in sheet should be completed by the presenter and signed by everyone present for the meeting. You should base these safety minutes in a place where everyone feels at-ease, while still firmly focused on what youre saying. Keep topics useful, relevant, and timely. Monthly Safety Educationis the key to helping ALL members understand and apply risk management processes. Another setting that can be even more effective is the work area(s) themselves. Breakout rooms. One of our favorite resources for topics is on OSHAs website. For example, if youre talking about food allergies, the break room would make the message of your talk directly applicable to the day-to-day activities of your workers. They provide EHS managers with valuable opportunities to explain safety topics in-depth, engage in conversations with employees, and guide the direction of the organizations safety program. Use some of the insight here and tailor it to your companys needs. Recently she discovered the silicone cord-ties on my USB cables. Read the FAASI Interim Report (PDF). Chat. Earn badges to share on LinkedIn and your resume. Dogs and cats have similar, but not identical, signs of intestinal blockage. Video. Creating smaller virtual breakout rooms during large meetings allows small groups of, say, three to five people to talk more easily without muting and unmuting themselves, providing a more natural conversational experience than large virtual meetings. Get actionable insights to reduce OSHA cases & proactively prevent incidents. Be aware of how you are feeling. Finding pleasurable, social hobbies or activities outside the home may help. These talks need to have the correct documentation to do so. As a safety speaker this week, I joined the BNSF Road Way Equipment Safety Leadership Team in Dallas, Texas. Different document types have their own strengths and weaknesses. designed to help employees improve their performance on the job and improve compliance. 1.3 Electrical Safety. Multitasking: Effective or Just a Safety Illusion - Capt Cindy Gironda, Assistant Director of Safety, PA-001, Safety During the Holidays-Lt Col Elizabeth Marx, NHQ Assistant Coordinator Special Activities - PA-002, Safety Online -Brig Gen Regina Aye, National Vice Commander, NHQ-001, Frostbite Prevention - Maj Kent Bankhead, Director of Safety, MI-001, Hurricane Awareness- Lt Col Robert J (Bob) Becka, Director of Safety, HI-001, Hurricane Preparedness - Maj John McCrory, Director of Safety, LA-001, Severe Weather Awareness - Lt Col Jim Emory, Director of Safety, OK-001, Snow and Ice Management - Maj Mark Swing, Professional Development Officer, NY-043, 105 S. Hansell StreetMaxwell AFB, AL 36112, Civil Air Patrol is a registered 501(C)(3). Nobody wants a painful and all-to-real Deep Vein Thrombosis (DVT). were pointed out. A culture in which your entire workforce is engaged and invested. You might as well get ahead of the curve and make sure your workforce is trained up on these topics. Mental health is of importance when working in isolation common of telecommuters. I find corporate staff meetings as tedious as everyone else. By visiting All- in- one system designed to engage your employees, instill a culture of safety, and enable regulatory compliance. With this in mind, you could choose to have your next safety talk take place in a comfortable meeting room, a break room, or even the work area itself. This way, it is the team member who is most well-versed in these topics who is delivering the content. What have our near misses been a result of? Also, to do the same when entering and exiting the restrooms. There are many harmful implications of using drugs while working. Everyone, stand up. Our combination of EHS software, expert consultingservices, and award-winning training makes it easy to unite your employees around your safety program and build a genuine safety culture in your workplace. The facilitator then quickly launched an anonymous poll: On a scale of 1 to 5, rate the level of psychological safety in our company. When a majority of responses were 3, the executive responded, Clearly, I need to be less assumptive in my questioning! At that point, individuals used hand-raise and were willing to speak up with candid views. This is the most fluid option. this website. Nobody wants a painful and all-to-real Deep Vein Thrombosis (DVT). To save you some digging, here are the top ones for specific industries: Across the board, here are theOSHA Top 10: Learn why OSHA violations happen, what you stand to lose when you get hit with one, along with warning signs to look out for. To make your talk more engaging, try to interact with your audience directly. Check the area for trip hazards such as electrical cords, toys or misplaced furniture. Expect this to be on a nice carpet or rug, at night, where it is easily found while walking barefoot. Engage your virtual teammates by asking them to stand up and get circulation going in their legs. | Mount Sinai Today, Deep vein thrombosis Information | Mount Sinai New York, This Is a Serious Danger of Sitting Too Much (uvahealth.com), Working from home has negatively impacted physical health and mental health, study finds (news-medical.net), Exercise: Health benefits, types, and how it works (medicalnewstoday.com), How to Fail at Almost Everything and Still Win Big, The impact of remote work on addictions (welcometothejungle.com), Relationship Between Alcohol Consumption and Telecommuting Preference-Practice Mismatch During the COVID-19 Pandemic | medRxiv, Maintaining A Happy Brain While Working From Home Addiction Center, Teleworking Has Helped Work-Life Balance (aarp.org), 5 Reasons Working From Home Benefits Older Workers (aarp.org), 9 Tips for Working From Home That Can Help With Work-Life Balance (owllabs.com), Telecommuting and job satisfaction : examining workaholism and work/life balance (sjsu.edu), Let me go to the office! Teams can be lonely places, especially when you believe others may not support your opinion or come to your defense. This website requires certain cookies to work and uses other cookies to Permission to use granted when credited and contact information included. based on real-world stories and examples. Companies often settle on conducting daily or weekly talks. Advice on this is as plentiful and diverse as the people seeking it. manager for this is essential and should be expressed prior to testing the Safety Briefing and reinforced repeatedly with staff. They began their meeting, as many companies do, with a safety briefing. You can disable third-party cookies in your browser settings. 100+ Short Workplace Safety Topics from [A-Z] Free Download, Start typing to see results or hit ESC to close, 100 + Safety Topics For Daily Toolbox Talk 2022, The 7 Hottest August Safety Topics + Download Links, 7 July Safety Topics Your Employees Should Hear (Download), 9 Safety Culture Leadership Quotes Everyone Should Read, Safety Culture Perception Surveys: The Complete Guide, Successful Safety Incentive Programs Examples [A-Z Guide], LTIR Calculation: All About Lost Time Incident Rate, Achieving your Teams Health and Safety Goals, Being a Positive Influence for your Colleagues, Burns and Knowing the Different Levels of Severity, Energy Drinks and Excessive Caffeine Consumption, Accountable for Workplace Health and Safety, Teamwork and Our Health and Safety Culture, OSHAs library of free safety training materials, 8 Workplace Safety Tips Every Employee Should Know, 7 Interesting February Safety Topics To Cover In 2021, Toolbox Talk: The Right Tool for the Job (free Download + Tips), How To Create A Safety Message Of The Month That Sticks, Fall Prevention Equipment For Construction Safety: Full Guide , 8 September Safety Topics Your Staff Should Be Aware Of.

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